CODE OF CONDUCT

The well-being and safety of every participant is the primary concern for STEM CANADA. Every participant must acknowledge their personal duty to understand and adhere to all safety regulations and other guidelines set by STEM CANADA staff. I hereby consent that any conduct by the participant that endangers themselves or others may lead to their immediate removal from the program. Furthermore, if the participant is expelled from the program, I accept responsibility for any costs resulting from such expulsion. I also confirm and accept that no refund will be provided in case of voluntary withdrawal or expulsion of the participant before the conclusion of a program session. To ensure the safety and welfare of all participants, STEM CANADA retains the right to modify the program at any time without prior notice or compensation to the participant.

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CONFIRMATION, PAYMENT, CANCELLATIONS AND REFUNDS

Once registered, you will receive an auto response to confirm your registration. You will receive confirmation from a program coordinator within two weeks of for STEM CANADA receiving your completed forms and deposit. If you have not received your confirmation of registration within two weeks, please contact our Program Registration Office at [email protected] or call (877) 822-0080 to ensure your registration was received.

The $50 application fee, along with a $250 non refundable deposit is required to be submitted with the application in order to hold a program spot and process an application. Space is limited. Full payment is required in order to guarantee a program spot. All outstanding balances must be paid in full by June 26, 2026 for all programs. Any registrations submitted after the indicated deadlines must be paid in full at the time of registration. Payments can be made via PayPal, Interac e-transfer or Paysend.

If full payment is not received by our office prior to the program payment deadlines of June 26, 2026. STEM CANADA reserves the right to cancel the registration without notice, and the $50 application fee along with the non refundable $250 deposit will be forfeited as a cancellation charge. Any requests for cancellation for any reason must be made in writing no later than 15 days prior to the start of the program. Requests for cancellations must be made in writing via email to [email protected].

Cancellation requests must be received at least 15 days before the start of the program week. A cancellation is subject to a program credit valid for 1 year only. No monetary refunds will be granted. Program credits may be used across all programming including weekend classes, other program opportunities, service requests, workshops, resource kits, and general course registration throughout the year. A full list of programs eligible for the credit application will be emailed to the registrant.

Cancellation requests that are received less than 15 days prior to the start of the program will not qualify for a program credit under any circumstances and the deposit and application fee will be forfeited. For cancellations due to medical reasons, a program credit for 1 year will apply.

View confirmation, payment, cancellations, and refunds here

COMMITMENT TO PRIVACY

STEM CANADA is devoted to preserving personal information by implementing conscientious information management practices. We gather and utilize data you provide voluntarily when you engage with or register for a STEM CANADA program. Our aim is to better cater to your service requirements, create a secure environment, employ the information for statistical and assessment objectives, keep you informed about the program you're enrolled in, and comply with governmental and regulatory mandates. Occasionally, you may receive updates about other STEM CANADA programs, services, and opportunities that may be beneficial to you. For more details on our dedication to privacy, or if you prefer not to receive such communications from STEM CANADA, kindly visit our website or contact the STEM CANADA Program Registration Office.

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ASSUMPTION OF RISK AND INDEMNIFYING RELEASE

While STEM CANADA staff and instructors will make every reasonable effort to minimize exposure to known risks associated with each Registrant’s participation in a STEM CANADA program , I hereby acknowledge that I and/or my child if I am registering on his/her behalf (collectively, the “Registrant”) may be required, depending on the nature of the Program, to participate in various physical activities that may involve risk of injury. In this regard, I agree that I have provided (if required) a complete and accurate health history and hereby permit the Registrant to participate in the full range of Program activities, except as specifically noted by me in the health information section of the Program registration (where applicable).

I, the undersigned, as a participant or as a parent/guardian of a participant in a STEM CANADA program, hereby understand and accept that participation in a pre-university program taking place on a publicly accessible university campus by persons 18 years of age and older and who are not associated with the program involves certain inherent risks. These risks include, but are not limited to, unwanted contact, abuse, personal harm, verbal distress, physical injury, emotional distress, and/or property damage. In consideration of the opportunity to participate in the program, I freely and willingly assume all such risks and hazards, both known and unknown, associated with participation in the program and acknowledge that the program takes place on a university campus.

In consideration for the Registrant’s opportunity to participate in a STEM CANADA program, the receipt and sufficiency of which is hereby acknowledged, I hereby release and forever discharge STEM CANADA / Canadian Institute of STEM Innovation, its partners, all staff members, stakeholders, its respective officers, directors, employees, volunteers and agents, and their respective successors and assigns from any and all liability for damages sustained in consequence of loss, injury or damage to the Registrant, and from all other actions, causes of action, claims, demands or damages of any kind with respect to death, injury, loss or damages to any person or property arising out of or connected with preparation for, or participation in, the Program.

To the fullest extent permitted by law, I hereby release, indemnify, and hold harmless STEM CANADA / Canadian Institute of STEM Innovation, its partners, all staff members, stakeholders, its respective officers, directors, employees, volunteers and agents, and their respective successors and assigns from any and all claims, demands, suits, costs, expenses, liabilities, and damages (including attorney’s fees) arising out of or in connection with any injury, illness, death, loss, or damage to person or property which I or my child(ren) may suffer or incur as a result of, or in connection with participation in the program.

I confirm that I have read and understood this Assumption of Risk and Indemnification Release before signing it and I am aware that by signing it, I am waiving certain legal rights which I or my heirs, next of kin, executors, administrators and assigns may have against The Canadian Institute of STEM Innovation, its partners, all staff members, stakeholders, its respective officers, directors, employees, volunteers and agents, and their respective successors and assigns.

View assumption of risk and indemnifying release here

DISCLAIMER

All programs are subject to alteration, changes or cancellation due to change in resources, insufficient enrolment, staff illness or other unforeseen circumstances that are detrimental to the planned functioning of the program. Transportation services if available, will be provided by a third party via Great Canadian Coaches or a similar vendor and is not guaranteed and based on interest. No monies will be collected up front for transportation. It is recommended that registrants do not rely on transportation services in order to make it to and from the program..

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CONSENT FOR CAMP STUDY

For STEM CANADA values the insights of our campers and we greatly value feedback from our youth participants so that we can enhance our leadership programs together. While at camp, campers may be invited to fill out a questionnaire and/or participate in an interview about their health, leadership capabilities, and experiences at camp. We are evaluating the program, not the camper. Participation is entirely optional. Any information provided by campers will not be sold under any circumstances. The findings will be compiled and disseminated among camp staff and within STEM CANADA. Some results may be shared in summary form with program donors and the public, but camper names and identifying information will never be disclosed. If you require further information or clarification, please get in touch with us.

View consent for camp study here

LOST AND FOUND DISCLAIMER

Our staff will do their utmost to ensure that campers return home with all their personal belongings, however, for STEM CANADA cannot be held accountable for any lost or damaged items. We recommend that camper families ensure that valuable items, including electronics and toys, are kept at home and that campers wear clothes suitable for outdoor activities and potential messiness!

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